There are a number of options for subject transportation.  While we want to avoid unnecessary expenses, sometimes it is worth spending the money to ensure a subject can get to their appointment.

Public Transportation

• 73 Waverley bus from Harvard Square to Waverley Square
• Commuter Rail from North Station on the “Fitchburg/South Acton” line to Waverley Square

McLean Shuttle

McLean runs a shuttle from Waverley Square continuously during commuting hours (e.g. 7:00 AM to 10:00 AM), and on-demand throughout the day.  You can arrange to have a subject picked up and brought to deMarneffe or to the MIC by calling security at x2121.  Be sure to allow for the fact that the shuttle is not always available immediately.  The schedule is online at http://www.mclean.harvard.edu/about/directions/shuttle.php

Taxis

Note: As of 2015, LATN has tried to minimize taxi usage by encouraging use of public transportation or offering compensation for other means of transport (up to $25 or study-specific amount). Taxis are very expensive, and we have had many problems with communication between drivers and participants in the past. However, a taxi can be used if necessary.

McLean has a relationship with Veteran’s Taxi to provide taxis to and from McLean Hospital (and MGH as needed) for participants. This should only be used if participants cannot come by public transportation or drive.

Review to make sure these are up to date:

Booking a taxi:

• Make a taxi voucher, see below
• Call 617-527-0300
• Tell them you are calling from McLean Hospital with account 6410
• Provide the information about the date, time and person (and their phone number) who is being picked up, and also the drop off location (include building if at McLean). Also provide your phone number so that they can call you with any issues. For sessions at the NIC, remember to provide your cell phone and not your extension
• Email participant to remind them of the cab pick up and the company of the cab. Let them know they will receive an automated call with the driver arrives.

Taxi Vouchers

• We have taxi vouchers that we can use to monitor the charges to our account
• Blank taxi vouchers can be picked up from the mailroom
• Only put the participant’s first name and last initial on the voucher
• When a subject is dropped off at the session, give the voucher to the driver, and they will fill out the amount **(note that there should not be a tip on there). The driver will then give you the pink copy back, which you will later give to Dave.
• When a subject is leaving (call ahead to ensure the cab will be there on time. For taxi’s around rush hour, it is a good idea to call the morning of the session if possible) give the subject the voucher and one of the pre-paid return envelopes (see below). Remind them to put the pink copy of the voucher in the envelope and mail it back
• If you experience a problem with the taxi, fill out the back of the pink form with your complaint and give it to Dave, who will fax it to Kevin Kent.

Pre-Paid Envelopes

We use pre-stamped envelopes for taxi vouchers

• To get more envelopes, you need to go to the mail room and request pre-paid envelopes. Make sure to give our grant number
• Then fill out and print mailing labels with our address and mailstop and stick them on the envelopes

MGH Parking Passes

Review to make sure these are up to date:

For studies at MGH, we have parking passes that cover 4 hours of parking in the MGH parking garage. These can be used for both you and the subject.

• Put the sticker on the parking ticket, and bring it to the cashier when you are leaving
• To request new parking passes:
  • Use the parking pass request form that is located on the server at common/Admin/Parking_passes
  • White out the date, and put the current date
  • Fax the request over
  • Go to the parking office (same as the security off, located on the second floor of the Wang building) approximately one week after the request was sent to pick up the passes, make sure to bring over the request form!
• Call Steve Weise with any questions (617-726-5299)