LATN uses a server called “Jupiter” for all our files.  This includes all your personal work files , all study data, subject information, recruiting tools, IRB protocols and everything else LATN-related.  Jupiter is in the MIC data center and is managed by the MIC-IT team, which consists of Chrissy Bonello and Jesse Baer.

Your Jupiter account and password are totally independent from your Partners User ID and password.  It should have been set up for you before you arrived, but if you haven’t received the confirmation email you should let Dave know.

1. You’ll receive the email when your account is created, with instructions for how to access your account.
2. Your Jupiter account name will normally consist of your first initial and your last name. A password will be assigned for you, and you should change it as soon as you can.  Instructions for this should be included in the email your received, but the “Jupiter_Server_Setup_Instructions” document in  common/Admin/RA_Training_Modules folder has instructions for changing the password.
3. Those instructions also explain how to “Map a Network Drive” so you can access Jupiter easily from your PC or Mac.
4. You will have your own folder on Jupiter (your ‘’home” directory). You must keep all your work files in this folder, and not on your desktop PC or Mac, for two reasons.  First the files will be accessible from any other computer when you’re not in your office; and second, the files on your desktop will not be backed up, so you will lose them if anything happens to the computer.
5. You will also have access to certain shared directories based on your job and the projects you are working on. If you need additional access, contact Dave.

 

Security Requirement: Only you can use your account. Every lab member must have an individual account on Jupiter. You must use only your own account, and you must not share your account with anyone else.  If you are using a shared computer such as a countertop PC, you must map your network drives using your own account or else you won’t have access to the right directories. Then you must Log Off at the end of every Windows session to close your drive mappings properly, otherwise the next user can get access to your files.

Every new RA arrives eager to get started, but first there are a number of hurdles to get over.

Activate your Partners User ID

You must do this step first.  Your Partners User ID will be needed to access your email, log into PeopleSoft, and access the Partners network. Before you can activate this User ID, your paperwork from orientation must be processed by HR.  (It can take a few hours after orientation before your User ID is ready to be activated, so if you receive an error message you might need to wait.)

1. Go to https://myprofile.partners.org/ and select “New User”.
2. Select the option “click here for password self-service,” and fill in the form.
3. The system will issue your Partners User ID, which will look like your initials followed by a number (such as “dap47”).
4. You must choose a password and some challenge questions. Your password must be at least 8 characters long and have letters and numbers.

Verify your Partners email

1. Go to the web site partners.org/email and log in with your new user ID and password. If you can log in, your email is set up!  It could take 10 to 30 minutes after you activate your User ID for this to work.
2. Head’s up: Although you log in to email using your Partners User ID, your email username will be different. Usually it’s your first initial plus your last name (e.g. sfreud@partners.org).  The best way to find you email address might be to send an email to someone in the office then ask them who it’s from!  :-\

Request a mclean.harvard.edu email address

Initially you are issued an ‘@partners.org’ address, but you should set up an ‘@mclean.harvard.edu’ address.  Unless there is a specific reason to do otherwise, use your McLean email address for all correspondence.

1. Make a note of your partners.org address before you start. You’ll need to know it later.
2. To activate a McLean email address, call the IS Helpdesk at 617-726-5085 or submit an IS service request at http://helpdeskselfservice.partners.org/. Ask them to create a “mclean.harvard.edu” address for you, and to make it your primary email address (use the word ‘primary’ in your request).
3. When the McLean address gets set up, your default ‘From’ and ‘Reply-to’ name In Outlook will switch to be your mclean.harvard.edu address (within a few hours).
4. Head’s up: Technically your @mclean.harvard.edu address is an alias for your @partners.org address. An email message sent to either address goes to the same inbox.

Once you have your address set up, ask Dave to add you to the standard distribution lists for LATN, CDASR, and the MIC (the actual names are mcl-latn, mcl-cdasr, and mic-plus, respectively).

You’ll need to subscribe to the ‘McLean Research List’ yourself using the form at http://researchlistweb.partners.org/list/w/mcl-research/subscribemcl-research.html.

Set up Outlook on your PC

• To set up Outlook on your work PC, contact Dave
• Create a personal signature (a ‘sig’) that will be added to the end of your email
• We also have a shared mailbox for recruitment: neurolab@mclean.harvard.edu. You or one of the other RAs must contact the IS Helpdesk to request access to it.